One question we get frequently from prospective members touring Groundwork! is how the shared meeting rooms function. Meeting room scheduling and etiquette varies among coworking spaces, but here’s a general idea of what to expect:
Most coworking spaces use an online tool to book rooms. Once you become a member, you will have access to that tool. Booking tools will show you what others have booked, as well as your own bookings. Be sure to book a room every time you need to use it– even if you are already there and the room happens to be empty. It will signal to other members that the room is occupied.
Respect your booked times
If you need to stay over your allotted time, check the booking tool to make sure nobody is after you and then book your extra time.
Book the room you need
If you are meeting with just one other person, don’t book a larger room unless you need to for specific equipment.
Clean up after your meeting
Be sure to clear out coffee mugs, erase the whiteboard, and leave your room ready for the next person.
Consider this the tribal code of shared meeting rooms. Sharing is a central tenant to coworking spaces: we share a kitchen, open space, resources, and meeting rooms. We even have to share our bean bag and hammock! So remember what your mom taught you in kindergarten and play nice with your coworkers. It will go a long way towards making friends, and everybody benefits!
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