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COVID-19 Safety

Read about our procedures for a safe return to the office.

COVID Safety Policy and Procedures

What changes have been made to the space?

  • All desks have been arranged to allow a minimum of 6 ft of distance between each person. Dedicated desks are now arranged in pods of 2 with a privacy screen separating them. For our first phase of opening, we will seat a max of one person per pod or table. Privacy screens have also been added to all of the large wooden tables.
  • Sanitizing stations are located in the following areas:
    • Entrance
    • Kitchen
    • Printing area
    • Meeting rooms 
  • Phone booths are closed for use until further notice.
  • Chairs have been removed from meeting rooms to limit all meetings to a maximum of 10 people (Moby), 8 people (Draper), and 4 people (Shuttle).
  • Chairs have also been removed from the kitchen counter.
  • We have installed a touchless soap dispenser and trash can in the kitchen.
  • Signage through the space will reinforce the following guidelines.

 

Staff protocol:

  • Staff will sanitize high touch areas 3x per day: at 9am; 12:30pm; and 4:30pm. These include:
    • Doorknobs on the Maxfield street entrance, main space entrance, and all conference rooms. 
    • Kitchen - refrigerator handles, counter, faucet, coffee station, creamer, microwave
    • Printer keypad
  • A weekly professional cleaning service will clean and sanitize all surfaces on weekends
  • Staff will sanitize meeting rooms and associated meeting items (markers, remote controls, etc.) between each use
  • Staff will maintain a daily cleaning log as well as a daily attendance log
  • Staff will enforce an occupancy limit of 12 people/day

 

Member behavior protocol:

Before coming to GW:

  • Do not come to Groundwork if you are experiencing any of the known COVID symptoms. We may send you home if you are demonstrating symptoms of any kind.
    • Cough
    • Shortness of breath or difficulty breathing
    • Fever
    • Chills
    • Muscle pain
    • Sore throat
    • New loss of taste or smell
  • We ask that you refrain from visiting Groundwork for 14 days after any travel outside of New England.
  • If you become a positive or probable COVID case and you have been at Groundwork recently, report to Sarah immediately. Your privacy will be respected.

While at GW:

  • Wash your hands upon arrival to GW.
  • Maintain 6 feet of distance from other members at all times when moving about the space. 
  • Wear a mask when moving about the space. You may remove your mask at your desk and in meeting rooms.
  • You are responsible for sanitizing your work area before and after use. Cleaning products will be available at all flex seating areas.
  • We will implement a coaster system in shared work areas: a green coaster marks a clean space and red indicates that it needs cleaning.

 

Kitchen Use:

  • Limit kitchen use to one person at a time. 
  • Sanitize hands before entering the kitchen.
  • Wash your hands before you leave the kitchen.
  • It is recommended to bring your own coffee mugs and reusable utensils; however, mugs and utensils will be available.
  • We will run the dishwasher on the sanitize setting with bleach every night.
  • For the time being, please refrain from eating in the kitchen. Take your food back to your work area.

 

Meeting rooms & guest policy:

  • Guests are not allowed to work in the main space until further notice.
  • If you have guests for a meeting, you must report all guest names and contact information to Sarah.
  • Please meet your guests at the door and escort them to a meeting room. 
  • Meeting room capacity is limited as follows:
    • Moby: 10
    • Draper: 8
    • Shuttle: 4
  • Office RND has been programmed to require a 20-minute buffer between meetings. During this time, staff will sanitize the space. Please be conscious of running over your scheduled meeting time to allow for cleaning.
  • See the front desk for whiteboard markers and remote controls. We will hold them and sanitize them between use.
  • Please do not bring food into the meeting rooms until further notice.

 

Bathrooms and common areas:

  • Keypads have been installed on bathroom doors.
  • Building staff will sanitize bathrooms 2x daily.

 

COVID RESPONSE PLAN:

  • If you test positive or are determined to be a “probable positive” for COVID, notify us immediately. Your identity will not be revealed.
  • We will notify any members who were in the space at the same time as the positive member. 
  • We will also notify DPH of the positive case and the names of all contacts. DPH will provide them with further guidelines and information. 
  • The physical space will be closed for a deep clean.

 

MISCELLANEOUS: 

  • As our staff will follow strict guidelines, it is possible we may need to close should our staff experience symptoms.
  • After-hours and weekend access will be allowed on a case-by-case basis. Please speak with us to request access.

 

These guidelines were created in accordance with: Massachusetts Sector-Specific Safety Standards to Address COVID-19 for Office Spaces

Questions?